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Welcome to the OHA Resource Library

Our Resource Library is filled with forms, guides, manuals, and more. All are designed to help you communicate or organize within the OHA. All documents listed below are available for download in Adobe Acrobat (pdf) format opening in a new tab/window. If you need a free Acrobat Reader, please visit adobe.ca.

To use our forms, please download the form and save it on your computer. There are two formats, either a “fillable” or regular pdf. A fillable pdf can be opened on your computer and filled in by typing in each field. Don’t forget to save this new file so you can send it in by email. A regular pdf can be printed out and filled in manually. Please print clearly, scan, and send it to the email address listed on the form.

Planned and Memorial Giving

Giving to the OHA through a planned gift is a wonderful way to ensure that you continue to help support our community and environmental programs. You may direct gifts to any OHA program or to the ongoing work of the OHA. Family and friends may also make memorial donations in the name of a loved one.

For immediate processing (no form required) please use the donation button above.

If you would like to mail a donation, please download a pdf form:
Donation Form
InMemoriam Book Form

Garden Shop Order Form

We offer a selection of gift items for gardeners, service pins to recognize those long-serving members of your Society, and books and guides published by the Association for sale. Please use our convenient order form to send in your order today! You will receive an invoice when your order is processed, and payment can be mailed at that time. Please contact the Supplies Coordinator by email at supplies@gardenontario.org

Annual Reporting Requirements for Horticultural Societies

OHA Reporting:

OHA Annual Report for Societies and Society Volunteer Hours are two reports required to be submitted each year before the first of February. We appreciate all the work that goes into preparing this information as it forms the basis of our OHA annual report and provides insight into the progress of the various societies that make up our 19 districts within the province of Ontario.

We hope you will log in and use our online reporting tool (coming soon…), as it saves everyone so much time and is available when you are. If online input is not possible, please download one of the forms below.

Society Annual Report Form

Society Annual Volunteer Hours Form

To obtain the Youth Club Annual Activity Report Form please open the Youth section below.

OMAFRA Reporting:

The OHA does NOT manage or maintain this process. For more information about the OMAFRA Annual Return and Grant Application, please visit their Website for more information.

Downloadable Logos

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Insurance

Details of insurance coverage for societies have been posted below. Abuse coverage is intended to respond to any act or threat involving molestation, harassment, personal punishment or any other form of physical, sexual, or mental abuse. Any organization that delivers services for children should make certain they have “abuse liability coverage” as outlined in the Description of Liability Coverage.

For bus waivers and release forms, please go to Waivers and Release Forms below.

Insurance Forms

Request an Insurance Certificate from Co-operators

Log in and Request an Insurance Certificate from Co-operators. Please send only one request at a time. This form opens in a new tab.

Please address questions about insurance coverage by sending an email to us here.

Downloadable Insurance Forms:

Manual Request Form for Certificate of Insurance in Acrobat (pdf)

Bonding & Abuse Form (pdf)

Complete this form to purchase additional bonding insurance for your Treasurer or to purchase abuse insurance for your Youth Club or Society membership.

Incident Report (pdf)

This form is to be filled out and must accompany all claims for insurance.

OHA Special Event Liability Insurance for Vendors (pdf) and

Blanket Vendors Form (pdf)

Complete these two forms for Seedy Saturdays, AGMS, etc. where non-food vendors are present.

Useful Guides & Information About Our Insurance Policy:

Introduction Letter from the OHA (pdf)

Slip Trip & Fall Prevention Assessment (pdf)

Know About Fire Extinguishers (pdf)

Manuals and Guides

We offer manuals and guides to help create and run a society within the OHA.

Manuals and Guides

Awards and Grants Booklet

The OHA believes that members who show strong leadership and active participation within a society should be recognized. Here is the latest copy of the Awards + Grants Booklet (last edited July 2018). Please use the following forms, in pdf format, to nominate an individual for an award or grant:

Award Forms

AWARDS AVAILABLE FOR MEMBERS AND PRESENTED BY THE SOCIETY

Horticultural Service Certificate

Ontario Judging and Exhibiting Certificate

AWARDS AVAILABLE TO YOUTH PROGRAMS

Youth Leader Award

AWARDS AVAILABLE BY NOMINATION FOR MEMBERS AND PRESENTED
BY THEIR RESPECTIVE DISTRICTS

District Service Award

AWARDS GIVEN BY THE ONTARIO HORTICULTURAL ASSOCIATION

Silver Medal Award

Trillium/Silver Fir Award

Award of Merit

HONOUR ROLL

Honour Roll Award

SPECIAL AWARDS

Community Improvement Award

Environmental Award

Grant Applications

Shows and Judging Forms

Use our online Judges Directory List to find show judges in your area. Unless otherwise noted, all requests, once verified, will be listed on our website. Judges who do not wish to be publicly listed, please Send us an email.

Judging Forms

OHA Certified Judge Application Form
This application form is for newly graduated judges of OHA Judging Schools.
It enables a qualified judge to have their name added to the Judges List.

OHA Certified Judge Renewal Application Form
Judges are required to re-certify every 3 years to remain in good standing with the OHA.
Re-certification provides information to show that a judge is maintaining and improving
her/his knowledge & skills and continues to exhibit in flower shows.

Otherwise Certified Judge Application
Judges who hold certification in other organizations can apply to have their names
included on our Judges List.

Speaker’s Receipt for Judging School or Judging Update
This form provides a receipt for a speaker during a Judging School or Judging Update.

Grant Application for Funding of Judging Schools or Updates
The OHA has a fund that allows Districts to apply for partial reimbursement of costs
associated with the running of a Judging School or Judging Update.

Photography-Video-Testimonials Waiver and Release Form

 

Speakers List

Use our handy Speakers List to access speakers in your area. Please make arrangements and confirm requirements directly with each speaker for your event.

To become an OHA Speaker, please send us an email for more information.

Waivers and Release Forms

A waiver and release form is a risk management tool that can be used to reduce the likelihood of a claim or lawsuit being brought against your club/district. It can also enhance communication and understanding between all participating parties. Bus waivers are to be used whenever a bus trip is involved – either for OHA events, such as conventions, or society events. Read More here.

Download Waivers and Release Forms

Please use these two forms when a bus trip is involved – either for OHA events, such as conventions, or Society events.

Bus Waiver form for OHA events  and Bus Waiver form for Society events (read more about the bus waivers in this description)

Also use this form for obtaining permission when taking photos and video.

Photography-Video-Testimonials Waiver and Release Form

Youth Club

Forms and Applications for Youth

Youth Club Requirements

Youth Club Activity Report Form
This serves as the Annual Report for the Youth Club.

OHA Youth Standards
This guide represents the necessary elements (Leadership responsibilities, program standards, OHA policies, definitions and sample request for a Vulnerable Sector Police Records Check Form) for a viable youth program.

Youth Leader Code of Conduct Form
To be filled out by youth leaders.

Youth Club Permission Form
To be filled out by individual youth members.

Youth Help Program Grant
Please see the Awards and Grants Booklet for more information.

Other forms that may be of interested:

Youth Competition Entry Form for Convention

Photography-Video-Testimonials Waiver and Release Form

For more information about organizing a youth club, please see our Get Involved Page.

Website Support

To request assistance with any of our website(s), report an error or broken link, or access any of our training guides, please visit our Support Page.

AGENCIES

Canada’s Plant Hardiness Site
This site explores the relationship between plants and climate across Canada. One portion of the site is dedicated to plant hardiness zone maps.

Environment Canada
This site is a comprehensive source of information related to the environment and the weather.

Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA)
This government ministry is responsible for the food,, agriculture, and rural sectors of Ontario.

ASSOCIATIONS AND NON-PROFITS

Bee City Canada
Bee City Canada’s mission is to inspire cities, towns, First Nations, schools, businesses and other organizations to take action to protect pollinators.

Canadian Chrysanthemum and Dahlia Society
The Society’s mission is to encourage interest in the cultivation of chrysanthemums and dahlias.

Canadian Hemerocallis Society
A site that offers resources for daylily growers.

Canadian Horticultural Therapy Association
Learn how the use of plants, horticultural activities, and the garden landscape can promote well-being.

Canadian Organic Growers (COG)
COG is Canada’s organic hub.

Canadian Peony Society
A site dedicated to peony enthusiasts.

Canadian Rose Society 
A site dedicated to the study and cultivation of roses.

City Farmer
Canadian Urban Agriculture notes.

Compost Council of Canada
Everything you want to know about compost and more!

Conservation Council of Ontario
The CCO is a provincial association dedicated to conservation in Ontario.

Evergreen
This organization actively engages Canadians in creating and sustaining healthy urban environments in schools, public spaces, in housing and transit systems, and communities themselves.

Field Botanists of Ontario
The FBO is dedicated to botany and conservation in the province of Ontario.

Forests Ontario
This organization supports forest restoration, stewardship, education, and awareness.

Garden Clubs of Ontario (GCO)
The purpose of the GCO is to stimulate knowledge of horticulture and the art of floral design.

Landscape Ontario Horticultural Trades Association 
An association that represents, promotes, and fosters a favourable climate for the advancement of the horticulture industry in Ontario.

LEAF: Local Enhancement & Appreciation of Forests   
A non-profit organization dedicated to the protection and enhancement of the urban forest.

Master Gardeners of Ontario (MGOI)
Master Gardeners of Ontario Inc. is committed to helping home gardeners. Free advice is available by contacting a group near you.

Nature Canada
Formerly known as the Canadian Nature Federation, this organization seeks to protect and conserve wildlife and habitats in Canada.

North American Native Plant Society (NANPS)
This site is committed to preserving native plant habitat in wild areas and restoring indigenous flora to developed areas.

Ontario Daylily Society
A non-profit organization that promotes and educates the gardening public about daylilies.

Ontario Delphinium Club
A group of members who get together each July to discuss, show, and exchange information on Delphiniums.

Ontario Ferns
Online field guide to Ontario’s ferns.

Ontario Grasses
Online field guide to Ontario’s grasses.

Ontario Herbalists Association 
This association promotes safe and natural healing with plant medicines.

Ontario Hosta Society
This site is a great resource for hosta lovers.

Ontario Insects
This site is dedicated to the promotion of insects.

Ontario Invasive Plant Council  
OIPC is committed to the collaboration of organizations and citizens to respond more effectively to the threat of invasive plants in Ontario.

Ontario Iris Society
This Society strives to encourage, improve, and extend the cultivation of the genus Iris.

Ontario Regional Lily Society
The group exists to encourage the cultivation, knowledge and enjoyment of lilies.

Ontario Rock Garden & Hardy Plant Society  
This society focuses on alpine plants and related hardy perennials and the creation of rock gardens.

Ontario Trees and Shrubs  
Online field guide to Ontario’s trees and shrubs.

Ontario Wildflowers
Online field guide to Ontario’s wildflowers

Perennial Plant Association
This is a trade association composed of growers, retailers, landscape designers, and contractors devoted to perennials.

Seeds of Diversity Canada (SoDC)
This organization seeks out, preserves, perpetuates, studies, and encourages the cultivation of heirloom and endangered varieties of food crops and educates the public about their use.

Sustain Ontario-Community Garden Network
Sustain connects community garden leaders to share best practices, strategies, and solutions.

Toronto Cactus and Succulent Club
A group of enthusiasts who want to learn more about the culture of these plants.

Toronto Community Garden Network 
A network of members committed to making community gardens an integral part of city life.

Trees Ontario
Trees Ontario acts as the forest restoration arm of Forests Ontario.

USC Canada
USC Canada works with family farmers and seed savers in 12 countries around the world, including Canada.

BOTANICAL GARDENS

Royal Botanical Gardens (RBG)
The RBG is headquartered in Burlington and also owns extensive natural areas and gardens lands in Hamilton, Ontario,

Toronto Botanical Garden (TBG)
The gardens are designed to educate and inspire, spanning four acres within Toronto’s Don Valley Ravine.

COMPETITIONS and SHOWS

Canada Blooms, Toronto
This is Canada’s largest flower and garden festival.

Canadian National Exhibition, Toronto
The CNE Garden Show is the largest flower and vegetable growing competition in Canada.

Communities in Bloom
A national program committed to fostering civic pride, environmental responsibility, and beautification through community involvement.

Get the Jump on Spring, Toronto Botanical Garden (TBG)
TBG’s annual Horticultural Open House.

Go Wild, Grow Wild, London
Join the largest gathering of the region’s businesses, organizations, and groups committed to growing a greener future.

Hamilton Fall Garden & Mum Show
This show features over 200 varieties of chrysanthemums!

International Plowing Match and Rural Expo
The site of North America’s largest agricultural and rural expo rotates around the province.

Peterborough Garden Show, Peterborough
This annual fundraiser is organized by the Peterborough Horticultural Society.

Stratford Garden Festival, Stratford
This festival is organized annually by the Lung Association.

HORTICULTURAL THERAPY

GreenUP Ecology Garden
GreenUP Ecology Park, located in Peterborough, is a five acre showcase of sustainable landscape ideas and resources.

Guelph Enabling Garden 
The Guelph Enabling Garden (GEG) is a multi-use garden designed for everyone, especially those community members with varying degrees of physical and cognitive abilities.

Thrive-Using Gardening to Change Lives
Thrive in the UK uses gardening to bring about positive changes in the lives of people living with disabilities or ill health, or are isolated, disadvantaged, or vulnerable.

TOOLS and SUPPLIES

Lee Valley Tools
Lee Valley Tools offers high-quality gardening tools and supplies and other products.

Natural Insect Control
NIC offers natural insect controls and eco-friendly green products for the home, garden, and orchard.

Rittenhouse
Rittenhouse is a source of gardening tools and landscaping equipment.

ACCESSIBLE GARDENING

Carry on Gardening
This website provides general information for all disabled gardeners. Learn about which garden tools and equipment make most garden tasks easier and which methods to use. They also share helpful tips and tricks on how to garden with specific medical conditions.

COMMUNITY GARDENING

Community Gardens Toolkit  
This toolkit was developed by Food Banks Canada to help support those who wish to start a community garden at their Food Bank. This guide provides all the information you need to successfully organize, plant, and harvest a community garden.

Community Gardens Themes & Ideas
Evergreen offers a wide variety of downloadable resources related to gardening.

Plant a Row – Grow A Row
PARGAR is a program operating in many Canadian communities that promotes sharing the harvest with others in the community to assist in feeding people who are hungry.

GUERRILLA GARDENING

Guerrilla Gardening.org
Check out this site on guerrilla gardening that offers tips and tricks on beautifying neighbourhoods under the cloak of darkness.

INVASIVE PLANTS

Grow Me Instead (Northern Ontario)
This booklet promotes the use of native and non- invasive alternatives for healthy, diverse, wildlife-friendly gardens in Northern Ontario.

Grow Me Instead (Southern Ontario)
This booklet promotes the use of native and non- invasive alternatives for healthy, diverse, wildlife-friendly gardens in Southern Ontario.

Ontario Weeds
OMAFRA’s Publication 505 provides descriptions and photos of weeds found in Ontario.

PLANT IDENTIFICATION and PLANT LISTS

Evergreen Native Plant Database
The Database includes detailed information on native trees, shrubs, wildflowers, grasses, aquatic, and vine species from all regions of Canada.

Northern Ontario Plant Database
The Northern Ontario Plant Database (NOPD) is a website that provides free public access to records of herbarium specimens housed in northern Ontario educational and government institutions.

TYPES OF ROSES
FTD has put together a visual resource that they hope will be both interesting and useful.

USDA PLANTS Database
The PLANTS Database provides standardized information about the vascular plants, mosses, liverworts, hornworts, and lichens of the U.S. and its territories.

POLLINATOR RESOURCES

Backyard Habitat Certification Program
CWF offers their WILD Spaces Certification program to recognize the amazing efforts Canadians are taking to meet the habitat needs of wildlife.

Be Part of the Buzz…Plant a Pollinator Friendly Garden Today
This 2017 brochure outlines the OHA Pollinator Initiative.

Pollination Canada
Pollination Canada aims to engage the public with educational awareness, coupled with meaningful actions, in the areas of citizen science, pollination ecology, as well as on-farm and garden pollinator management. A wealth of resources is provided.

Pollinator Friendly Plant Lists
The Xerces Society offers plant lists that are pollinator friendly that can be downloaded…

Pollinator Health Action Plan
The Pollinator Health Action Plan outlines the government actions to improve the health of Ontario’s wild pollinators and managed bees.

SEED SAVING

Canadian Seed Catalogue Index
Seeds of Diversity provides a comprehensive list to help you find commercial seed sources in Canada.

Canadian Seed Library
Canada’s Seeds of Diversity offers a collection of over 2900 regionally-adapted and rare seed varieties, backing up the work of our member seed savers and Canadian heritage seed companies.  Check out the Adopt A Seed program as well.

Community Seed Libraries
Community seed libraries protect genetic diversity in our food system and promote public access to seeds.

Micro-Seedbanking – A primer on setting up and running a community seed bank
This booklet is written for community seed banks, but you can use the same techniques for your own personal seed collection at home.